You can upload data to create a Cipher report in the following ways:

Patent Upload:
Upload a list of patent numbers, in order to upload a custom portfolio to Cipher.

Custom Clustered Report:
Upload a list of patent numbers and tag to your own technology cluster name, and portfolio/organisation name. It may be that you have an internal naming system for patents within your portfolio.

Patent Upload

  1. Click on the 'New Report' tile

2. Select the Patent Upload tab

3. Paste the list of patent numbers into the text box and untick the option in the top right corner if there is more that one patent number per line. Here are examples of both scenarios:

For a list of supported formats for patent upload, please click here

Handy Hint: There is also a link to the 'Supported Patents' help article, within the patent upload section of Cipher. This can be seen in the advisory note in the screenshot below - 'For details on the different formats accepted please see our 'help centre'.

4. Click 'Upload', to review the patents that will be added to your report, and those which may not be found.

Patent Upload - Reviewing matches and patent numbers that may require further attention

Once the patents have been uploaded to Cipher, the system will assign a 'result' to each patent before they can be added to the report. These are advisory notes so that you can see if the patent has been identified or not.

In the example listed above, the system has noted 217 as FOUND, 30 as AMBIGUOUS, and 3 as NOT FOUND. Lets explore what this means in more detail.

Found - The patent number in your list (source column) has been identified and will be added to the report. You can filter to these results in the 'Results drop down' filter, by selecting 'Something Found'.

Ambiguous - The patent number in your list (source column) has generated a result and the patent number listed in the 'matches' column will be added to the report. If you wish to review other suggestions made in relation to this patent, these can be found in the amber drop down list within the 'matches' column.

The suggestions could consist of:

  • Same country code and numbers as your entry, but different kind code e.g. A1, B2
  • Same numbers as your entry, but different country code
  • The uploaded patent has expired, and there is a patent with a different country code that is active

For patents with an 'Ambiguous' result, you are advised to review patent numbers in the 'matches' column against the patent number in the 'source' column. If these differ, review the options available in the 'matches' drop down column. This is the patent number that will be added to the report.

It may be that your uploaded patent has expired, and the suggestion is a number match that is active. This is just an example. The system will provide a match based on a number of criteria that we believe provides a more likely match that depends on assignees, citations, and the publication date of the patent to name a few.

Not found - The patent number in your list has not been found and requires further attention or amendments, otherwise this entry will not be added to the report, when 'add to report' is selected. (You can amend the source patent number using the pencil to the right of the item, in the source column. If it is then recognised, the system will either assign a result of 'found' or 'ambiguous' to the line item.)

In the drop down menu 'Results', patents identified as 'not found' can be filtered to show whether the status is 'unrecognised format' or 'unknown number'.

'Unrecognised format' means that the number is not recognised as a patent. More information on supported patent examples can be found here.

'Unknown number' means that the system recognises the format however it cannot be found in the system. This could be that the patent is not in the public domain as yet.

Handy Hints:

  • Use the filters to sort results e.g. if you want to ignore/review all patents of a certain result
  • Look out for patents matched to "surprising" organisations, as this is a clear sign of a number error e.g. expecting patents for Apple, but seeing patents for Merck, is typically a number error.

Exporting your Changes

Once you have reviewed the results of your patents, you can export the list view to CSV very simply, should you wish to keep a record of any amendments you have made using Cipher.

Generating your Report

In order to add your list of patents to your report, you must select  'Add to report'. This can be found at the bottom of your list of results. 

The system will name this as per the date of the upload by default. You can amend the name of the 'Custom upload' via the field shown below. 

If there are any patents that you would like to omit from your report, you can select 'ignore'.

For any patents listed as 'Ambiguous', the patent stated in the 'matches' column will be added to the report unless you select to 'ignore'.

Any patents listed as 'Not Found', are marked as 'ignored' by default and will not be added to the report. 


Once you select 'Add to report', you can generate the report with just the list of selected patents, or you can add additional criteria to the report. Cipher will automatically recommend organisations with a similar portfolio to the custom patent upload based on citations, or perhaps you'd like compare to a specific organisation's portfolio of your choice. Alternatively you may wish to add one or more classifier technology filters to filter the custom patent upload, to see the technology areas that the custom upload maps to:

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Please do contact the support team should you wish to organise a training session on the Patent Upload section of Cipher.


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Need help? Request support and we'll connect you with a Cipher expert. 

Can't wait? Contact us on 02039099222 or email support@cipher.ai


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